NB: To use Corpay One's integration for Uniconta, you have to be a user of Uniconta. You also have to make sure that your Uniconta agreement is ready to work with Corpay One. You can read more about that here.
What does Corpay One's integration for Uniconta do?
Corpay One's integration for Uniconta automatically synchronizes all the key data for your documents to the posting journal in Uniconta:
Invoices and credit notes are created as vendor invoices under Creditors.
Payments are created as vendor payments under Creditors.
Receipts are created as entries under General ledger.
New creditors are created automatically.
Dimensions, projects and project categories are imported automatically from Uniconta into Corpay One.
In addition, all the changes you make to a document in Corpay One are synchronized to Uniconta by default - for example if you change a document's amount and category or add a note. However, you can opt out of synchronizing the vendor invoice and the vendor payment to Uniconta by selecting the action Deselect synchronization of... in your company's Workflow.
Corpay One's integration for Uniconta does not currently support line-level account coding or synchronization of departments. This is under development, however.
Setting up Corpay One's integration for Uniconta
1. Select Settings > Integrations in the side menu to open the overview of available integrations, and then click Uniconta:
2. You are now on the page of the Uniconta integration. Here you click the Connect button to start setting up the integration:
Under the Setup requirements tab you can see which requirements have to be met before the integration is created. To use Corpay One's integration for Uniconta, you need full server user access to Uniconta (you have to enter the login details for the server user when you set up Corpay One's integration for Uniconta).
Remember to give your server user the "Multiple active logins on the same login ID" permission in Uniconta if you use the server user for several systems or customers:
3. You now have to allow Uniconta to connect with Corpay One. Click the Allow button at the bottom of the window:
4. Then click the Connect button to start the setup:
5. You now have to enter the login details for your server user to log in to Uniconta and thereby give Corpay One access to your Uniconta agreement. Click Next once you have entered the login details:
6. Next, use the drop-down menu to select which company in Uniconta you want to connect to. If your login only gives you access to one company in Uniconta, that one company is of course the only one you can select from the drop-down menu. Click Next to continue:
7. You now have to select which journals you want Corpay One to create entries in. You can select three journals, for invoices, payments and receipts respectively. Select the journal you want for each of the document types from the three drop-down menus, and then click Next to continue:
8. Next, you have to select a contra account from the chart of accounts in Uniconta for each of your payment methods in Corpay One. If you have several payment methods in Corpay One, you of course have to select a contra account for each individual payment method. Click Next to continue:
You can also select one default contra account for all payments regardless of payment method by clicking the toggle to the left of Configure default account for bill payments.
9. You now have to select a contra account for each of the payment methods that you have created manually in your list of payment methods for receipts. First select the list from the first drop-down menu. One drop-down menu is then shown for each payment method in the list. In each drop-down menu, select a contra account for that individual payment method. Click Next to continue:
11. Finally, you have to import your chart of accounts from Uniconta into Corpay One. You simply do that by clicking the Import categories button. Then click the Next button to continue:
12. You now have to decide whether you want to import dimensions from Uniconta into Corpay One. Click the toggle to opt in, or skip this by clicking Next:
If you opt to import dimensions, the dimensions are automatically created as a list in Corpay One. You can then choose among the dimensions on that list when you code your documents.
13. Finally, you have to decide whether you want to import projects from Uniconta into Corpay One. Click the toggle to opt in, or skip this by clicking Finish.
If you opt to import projects, the projects are automatically created as a list in Corpay One. You can then choose among the projects on that list when you code your documents.
That's it! The integration is now saved and will automatically synchronize all future documents and payments to your Uniconta agreement. You can always return to the integration setup and update it if you have made changes in Corpay One and/or in Uniconta.
Important information about changing accounting system in Corpay One
Corpay One does not support changing accounting or ERP system on your own, as this will cause a number of data errors in the integration.
If you change accounting or ERP system, you have to contact Corpay One Support by email at Support@corpayone.com or via chat.
How does account coding work in Corpay One? Read more here.
How do I add new categories? Find answers here.