What does Corpay One's integration for Billy do?
Invoices and credit notes
Invoices and credit notes added to Corpay One are synchronized automatically to your Billy account as bills in the inbox under Expenses > Bills.
When invoices and credit notes are paid/marked as processed, the corresponding journal entry is updated to "Paid" and posted automatically.
OPTIONAL: When invoices and credit notes are approved in Corpay One, the corresponding entry in Billy is posted automatically.
Receipts
Receipts added to Corpay One are synchronized automatically to your Billy account as bills in the inbox under Expenses > Bills.
Receipts are posted automatically in Billy when they are approved in Corpay One. If receipts do not require approval in Corpay One, receipts are posted automatically as soon as they are added to Corpay One.
When you make changes to a receipt in Corpay One, it is reversed in Billy, corrected and then posted automatically again.
Chart of accounts
Your chart of accounts in Billy is imported automatically into Corpay One as categories under Settings > Lists > Categories.
Notes
When you add a note to a document in Corpay One, that note is added automatically to the description of the entry.
What do I need to do before I set up the integration?
Create an API key under Settings > Access tokens in Billy (called "Corpay One", for example).
Check the Allow payments on this account box on all the accounts in Billy that you want to use as payment accounts for payments synchronized from Corpay One (this applies to payments of both invoices and receipts).
Make sure you have a Premium subscription with Billy, as integrations are only supported on that subscription.
How do I set up the integration for Billy?
1. First go to Settings > Integrations > Billy in Corpay One and click Learn more > Connect to open the integration setup:
2. The integration setup now opens in a new window. Click Connect once more to continue:
If you want to edit the integration at a later time, you go to the same place.
3. Now enter your API key from Billy. You create this key yourself under Settings > Access tokens in Billy. Click Next once you have entered the API key:
4. You now need to select an analysis/error account for documents, which is selected automatically for a document if you do not select a category in Corpay One, or if Corpay One cannot match the category to an account in Billy.
Once you have selected the account in the drop-down menu, you also need to click the toggle next to Import categories to import your chart of accounts from Billy into Corpay One. Click Next to continue:
NOTE: We recommend that you only import the chart of accounts the first time you set up the integration, as you will otherwise overwrite the existing account coding in Corpay One!
5. In this step you connect your payment methods in Corpay One with the payment accounts in Billy that you want to post payments to. A drop-down menu is shown for each of your payment methods in Corpay One. In each drop-down menu, select the payment account you want.
Note: The drop-down menus only show the accounts where the Allow payments on this account box is checked in the account settings.
6. You now need to select a default payment account, which is selected automatically for documents where no payment method has been selected, or where no valid payment method can be found. Select the payment account you want from the drop-down menu and click Next to continue.
7. Finally, you need to decide whether you want documents to be posted automatically in Billy when they are approved in Corpay One. If you do not turn this setting on, invoices and credit notes are only posted in Billy once they have been approved and paid/processed in Corpay One. Click Save to save the integration setup.
That's it! The integration is now active for your company and will automatically synchronize data between Corpay One and Billy.
FAQ
How do I select payment accounts for receipts?
A custom list named "Bank accounts" is imported automatically into Corpay One with all the accounts in Billy where you have checked the Allow payments on this account box in the account settings. You can choose among these accounts when you select payment methods for your receipts in Corpay One.
Can I use departments and projects with Billy?
No, departments and projects are not supported in Billy.
Important information about changing accounting system in Corpay One
Corpay One does not support changing accounting system on your own, as this will cause a number of data errors in the integration.
If you change accounting system, you have to contact Corpay One Support by email at Support@corpayone.com or via chat.