NB: To use Corpay One's integration for e-conomic, you must be a user of e-conomic. You must also make sure your e-conomic agreement is ready to work with Corpay One. You can read more about that here.
What does Corpay One's integration for e-conomic do?
Corpay One's integration for e-conomic automatically synchronizes all key data from your documents to the journal in e-conomic:
In addition, all changes you make to a document in Corpay One are synchronized to e-conomic by default. However, you can opt out of synchronizing vendor invoices and vendor payments to e-conomic by selecting the action Deselect synchronization of... in your company's Workflow.
Before you set up the integration...
Check this guide to make sure that you and your e-conomic agreement are fully ready to connect to Corpay One.
You must have superuser access in e-conomic to give Corpay One access to the e-conomic agreement. You can read more about superuser access in the e-conomic help center here.
Setting up Corpay One's integration for e-conomic
1. Select Settings > Integrations in the side menu to open the overview of available integrations. In the overview, click e-conomic:
2. You are now on the home page of the e-conomic integration. Here you can read more about what the integration does and what the setup requires, and see any existing versions of the integration (if you have set it up before).
Click the Configure button to start the integration setup (this button is called Connect instead if you have not already set up the integration):
3. You now need to allow e-conomic to access data in Corpay One. Click Allow to continue:
4. Now click Connect to create a new integration (this button is changed to Edit if an integration already exists).
Note: Please verify that you are configuring the integration with the correct Corpay One company account before you click Connect.
5. If you are not already logged in to e-conomic, you are asked to log in now. Click OK to be forwarded to the e-conomic login page:
6. Once you have entered your login details, you are asked to give final confirmation that you want to add Corpay One's integration to your e-conomic agreement. Click Add app to confirm and continue:
7. Your e-conomic agreement is now connected to Corpay One, and you can start setting up the integration itself.
At the top of the page you can see the company name in both Corpay One and e-conomic, so you can be sure you have connected the right accounts.
Step 1
The following sections guide you through the different options in the setup and help you decide what to choose.
Error/analysis account
First, select an error/analysis account for journal entries that have no category selected in Corpay One. Select the account you want from the drop-down menu.
Payment methods and contra accounts
You now need to select contra accounts from e-conomic for your payment methods in Corpay One — that is, how payments made in Corpay One are offset in e-conomic. A drop-down menu is shown for each payment method created in Corpay One, and in each drop-down menu you select the contra account you want.
Not using Corpay One for payments? If you have turned off the Pay component because you do not want to make payments through Corpay One, you need to select a default contra account in this drop-down menu instead. When you then mark an invoice as paid, it is posted to the selected contra account in e-conomic.
OPTIONAL: Payment methods and contra accounts for receipts
You can then select contra accounts for payment methods for receipts (the same procedure as above). These are payment methods that are not used to make payments in Corpay One, but that your company uses for other purchases for which you add receipts to Corpay One. This setting requires that you have created a list of payment methods for receipts.
If you do not want to use this setting, you do not need to select anything in the drop-down menu.
Step 2
OPTIONAL: Projects and cost types
You can now choose whether to import your projects and cost numbers into Corpay One. Select the check box if you want to. Projects and cost types from e-conomic are then imported as lists in Corpay One.
In the third drop-down menu, select a default cost type to use when no cost type is specified.
Read more about using projects and cost types in Corpay One here.
If you do not want to use this setting, you do not need to select the check box.
OPTIONAL: Import VAT codes
Here you can choose whether to import VAT codes from e-conomic into Corpay One, so that you can choose from them when you code documents in Corpay One. Select the check box if you want to. When you select a VAT code on a document in Corpay One, it overwrites the VAT code that is selected automatically for the document based on its account.
If you do not want to use this setting, you do not need to select the check box.
Step 3
Vendor invoice
Choose which journal in e-conomic you want Corpay One to create vendor invoices in. This journal must already exist in e-conomic.
A vendor invoice is created automatically when an invoice has been added to Corpay One and given final approval. You can turn this off using Workflow.
Vendor payments
Choose which journal in e-conomic you want Corpay One to create vendor payments in. This journal must already exist in e-conomic.
A vendor payment is created automatically when a payment is completed in Corpay One, or when a document is marked as paid. You can turn this off using Workflow.
Receipts
Choose which journal in e-conomic you want Corpay One to create receipts in (they are created as "financial vouchers" in e-conomic). This journal must already exist in e-conomic.
A financial voucher is created automatically when a receipt is added to Corpay One (in some cases only after approval, if approval is turned on for receipts). You can turn this off using Workflow.
Conflicting contra accounts
This setting determines which contra account is used for entries where Corpay One and e-conomic each suggest a different contra account. This can happen, for example, if you have selected a default contra account for a given vendor in e-conomic, but your company workflow automatically selects a different contra account.
8. Finally, click Save to save the integration:
The integration is then active and will automatically synchronize future document and payment data from Corpay One to e-conomic.
Important information about changing accounting system in Corpay One
Corpay One does not support changing your accounting system on your own, as this will cause a number of data errors in the integration.
If you change accounting system, contact Corpay One Support by email at Support@corpayone.com or via chat.
Read more
How do I manage my chart of accounts in Corpay One? Find the answer here.
Is my e-conomic ready for Corpay One? You can check that here.