What is EAN?
EAN is short for "European Article Numbering" and refers to a unique 13-digit number. Every EAN number is tied to a specific company and is used to invoice both private companies and public institutions electronically. In short, electronic invoicing works by sending all invoice data as an electronic file. A readable invoice in PDF format can then be generated from that file.
In Denmark, EAN numbers are assigned by the organization GS1 Denmark, which you can read more about here.
How can Corpay One receive invoices via EAN?
Corpay One uses the Danish service Sproom to connect your company's EAN number to Corpay One. This lets you receive electronic invoices in Corpay One from vendors who invoice your company via EAN. You can also receive electronic invoices from other Sproom customers.
When Corpay One receives an electronic invoice via EAN, Corpay One generates a readable PDF containing all the invoice data. This invoice is available in your company's overview just like any other invoice in Corpay One, and the invoice data is synced through Corpay One's integrations as usual. If the vendor has attached an original document, that will be visible alongside the generated invoice as well.
You can read more about Sproom here.
What do I need to do to receive invoices via EAN number in Corpay One?
Create a free Sproom account here if your company does not already have one.
There may be additional costs involved in using Sproom. Prices can vary depending on your needs.
Below you can see Sproom's price packages. You can also find them on Sproom's website here
Contact Sproom's support team if you have questions about their packages, or if the packages do not match your usage.
You can reach Sproom at support@sproom.net or by phone on 88 20 20 40.
Email Corpay One at support@corpayone.com and let us know that you want to connect your company's EAN number to Corpay One.
Corpay One then sets up the connection to your EAN number via Sproom.
The person who set up the Sproom account will shortly receive an email in which they must approve Corpay One's access to your EAN number.
Once you have done this, click the Connect button on the page for Corpay One's Sproom integration. You can get to this page here or by going to Settings > Integrations > Sproom from your company's Corpay One account.
Once you have completed the short integration setup, you are ready to receive your company's invoices via EAN number in Corpay One.
Setup requirements
Your company must have an EAN number in order to receive invoices from all vendors. If your company does not already have an EAN number, you can get one from GS1 here.
Read more
Which types of invoices can Corpay One receive via EAN? Get the overview here.