What does "Mark as paid" do?
In Corpay One you can mark an unpaid invoice as paid. This changes the invoice's status to "Paid" and moves the invoice to the Paid tab, but no payment of the invoice will be made.
Once an invoice has been marked as paid, no payment of the invoice can be made through Corpay One. Mark as paid is therefore not the same as Pay now.
Why should I mark a document as paid?
Marking an invoice as paid is useful if the invoice has already been paid another way, but you still want to add it to Corpay One so the invoice and the payment are synchronized automatically to your company's ERP system.
Follow the steps below to mark an unpaid invoice as paid.
Important! If you mark an invoice with the "Initiated" status as paid, the payment that has already been initiated will not be stopped. The invoice's status will still change to "Paid" and it will be moved to the Paid tab, but if the payment has already been initiated, this cannot be changed.
How do I mark a document as paid?
1. Find the unpaid invoice in Bill Pay, and click the Mark as paid button (not to be confused with the Pay now button):
2. You can now choose whether payment data should be synchronized to the integrations you have connected to Corpay One.
If you check the box, a payment entry is automatically created in your integration, with the due date that was originally captured from the invoice.
If you do not check the box, no payment entry is created.
Click the Mark as paid button to confirm that the invoice should be marked as paid:
3. The invoice can now be found in the Paid tab, and no automatic payment of the invoice will be made. The invoice will also clearly show that it is now considered paid:
When you mark an invoice as paid, Corpay One automatically uses the invoice's due date as the payment date. This payment date is shown both in Corpay One and on payment entries in any connected integration. Both the payment date and the date the invoice was marked as paid are also shown in the invoice's activity overview, in the Activity tab:
