1. First, click Tools > Reimbursements in the menu on the left.

Here you create an expense report for your reimbursements. You can either click Create New Expense Report in the top right corner or select an existing expense report:

2. Give the expense report a name, and then click Create to continue:

3. You are now taken to the expense report automatically (you can also open it from your overview under Tools > Reimbursements). Next, add the receipts for your reimbursements to the report. To do that, click Add New Receipt:

4. Find the receipt for your reimbursement on your computer. Once you have added it to the expense report, Corpay One analyzes it like any other document and shows it in the expense report overview.
Here you can select a category or department for the receipt and add a note by clicking the submission in the overview:

5. When all reimbursements have been added to the expense report and you want to be paid for them, submit the report so that a single invoice is created for it in Bill Pay. To do that, click Submit report.

Note: The first time you submit an expense report, you are asked to enter your payment details. We remember your information for the next time you submit a report.

Click Submit to continue.

You can then follow the status of your expense report, both in the report itself and in the overview of your expense reports.

This is also where you can see whether the report has been rejected by an approver, and any comment the approver added explaining why. You can read the comment in the red field when you open the individual submission.

The report is then visible as an invoice in Bill Pay, where it awaits approval like any other invoice. The due date of the invoice is automatically set to the date the expense report was submitted: